Wholesale coffee for offices, Melbourne
Good coffee at work, without anyone running a café.
A rented or bought machine, a weekly crate from our Collingwood roastery, and one 90-minute session so your team can make it well.
Illustrative, AI-generatedWho it is for
Offices of 10 to 100 people who want coffee they don’t have to think about.
Count the people in on a typical workday, not the payroll. That number, the milk share and one coffee each is all we need to price a week.
Included
- Weekly coffee, roasted Tuesday or Friday, delivered Wednesday or Saturday
- A suggested coffee from your team’s milk share, tasted first
- One 90-minute start-up session for up to four people
- Reordering by email or phone, with a cut-off at noon the day before a roast
- Fault triage with Gus, Monday to Saturday
Not included
- Milk, cups and cleaning supplies
- Rental installation, maintenance, deposit and return, quoted separately
- Rental for offices over 100 people, which needs a quote
- Barista staff for events: ask about catering
Illustrative, AI-generatedA related example
A Richmond design studio, 50 people in
- Coffee
- Tramline Dark, 5 kg a week
- Machine
- Rented, month to month
- Delivery
- Wednesday morning
- Training
- One session for four office leads
“Fifty of us, one rented machine, and a reorder that takes one email.”
Sam R., office manager, Richmond · September 2026
Reviews on this demo are written by Vulpesco. The studio is a fictional example.
An office week
Batch brew by nine, a crate on Wednesday
Supply planner preview · sample values
An office week at 50 and at 51 people in, where the rental band changes.
50 people in on a workday, one coffee each, five days, 75% milk drinks, rented machine.
5 kgof coffee a week
Coffee to taste firstTramline Dark
Coffee, per weekA$175–195GST-free · A$758.33–845.00 a month
EquipmentRented machine A$55–75 a week ex GST, month to month.
Coffee plus rentalA$235.50–277.50a week incl GST
50 people × 1 × 5 days × 18 g + 10% waste = 4.95 kg, planned as 5 kg.
51 people in on a workday, one coffee each, five days, 65% milk drinks, rented machine.
6 kgof coffee a week
Coffee to taste firstTramline Blend
Coffee, per weekA$216–240GST-free · A$936.00–1,040.00 a month
EquipmentRented machine A$75–110 a week ex GST, month to month.
Coffee plus rentalA$298.50–361.00a week incl GST
51 people × 1 × 5 days × 18 g + 10% waste = 5.049 kg, planned as 6 kg.
Fictional prices for this demo, worked out with the planner’s rules. Not a quote. Prices leave out delivery, service, consumables and one-off costs.
How an office starts
Four decisions, then a Wednesday crate.
- Pick a brew methodMostly black coffee suits a filter brewer: about A$2,300–4,500 ex GST to buy and install. Milk-heavy teams need espresso.
- Count who is inStaff in on a typical workday, not total payroll. The planner turns that into kilograms.
- Own, buy or rentRental is priced for offices up to 100 people. Larger teams get a quote.
- Learn one routineA 90-minute session for up to four people: grind, brew, clean, reorder.
Price basis
Rental terms, in plain words
Proposed terms for this demo. Your written agreement decides.
- Up to 50 people
- A$55–75 a week ex GST (A$60.50–82.50 incl)
- 51 to 100 people
- A$75–110 a week ex GST (A$82.50–121 incl)
- Coffee
- A$35–39 a kg for Tramline Dark, up to A$40–46 for Huila Piedra Cantada. GST-free, no volume tiers.
- Who owns the machine
- The rental provider
- Term
- Proposed month to month, 30 days’ notice
- Quoted separately
- Installation, maintenance, deposit and return
Who you will deal with
Two people, by name.
Lachlan VossWholesale managerArranges your tasting, prepares the supply quote, books Gus for the install and checks in two weeks after setup.
Gus HollenbeckMachine technicianTriages faults Monday to Saturday, 6:30 am to 3 pm. Tell him the symptom, not the diagnosis.
Fictional people. Portraits are AI-generated for this demo. Meet the whole team
Questions offices ask
Before you sign anything.
- What if fewer people come in on Fridays?
- Plan for a typical day, then order less in a quiet week. There is no weekly minimum for bean-only supply.
- Filter or espresso?
- If most of the team drinks black coffee, a filter brewer is cheaper to buy and easier to clean. If most drink flat whites and lattes, you need espresso.
- What happens at 51 people?
- Rental moves to the next band, A$75–110 a week ex GST. The coffee is priced by the kilogram either way.
- Who fixes the machine?
- Gus triages faults Monday to Saturday. On a rented machine, repairs follow the rental provider’s terms.
- Can we end the rental?
- Yes, the proposed term is month to month with 30 days’ notice. Return of the machine is quoted with the rental.
Ready when you are
Tell us about your office.
How many people are in on a typical day, roughly how many drink milk, and whether you have a machine already. Lachlan replies within one Melbourne business day.
Rather check it with your own AI assistant? The supply planner has a Copy the prompt button under its result.
- Wholesale desk
- Mon–Fri, 8 am–4 pm, Melbourne time
- Phone
- (03) 5550 0142 (demo contact details)
- wholesale@lowfield.example